Executive Board Members and Job Descriptions 2017-2018

President – Misty Davies – Work closely with the Principal, Executive Board, Committee Chairs and other parents to lead the PTA organization’s activities during the school year. Lead the association’s meetings. Sign all contracts entered into on behalf of PTA. Maintain contact with district, state and national PTA.

Executive Vice President – Denise Zarins – Assist the President, as needed.  Attend and run meetings on President’s behalf, if needed.

1st VP-Classroom Activities –   Sharmi Shah –  Recruit, train and coordinate classroom Room Parents. Serve as primary communication point from PTA Board  & Committees to classroom parents.

2nd VP-Student Programs – Vidya Vineet  Oversee programs that involve student participation, and enrich their learning experience directly. Recruit and supervise Chairpersons to coordinate these programs. Oversee budgeting for, scheduling of, and execution of the PTA sponsored programs.  Review program plans to ensure that they do not take up too much class time. Seek approval from PTA President and Principal for any changes to PTA program.

3rd VP-Communications –Bhavana Narayanan – Communicate PTA and School programs in the most effective way possible through banners, first day packets, slideshows, marquis, enews, website, Thursday folders etc. Work closely with School Staff, Principal, and PTA Board & Committee Chairs to help them formulate marketing plans for events and programs. Oversee Hospitality Committee events.

4th VP-Membership -Krupa Natarajan –Develop campaigns to recruit PTA members and raise funds to support PTA programs. Oversee process to create the Foothill Directory.

5th VP-Infrastructure – Tony Palma –Oversee PTA supported school facility programs and projects including parking lot drop-off program, multi-purpose room sound system, education/demonstration gardens, & capital improvement projects. Participate as a standing member of the PTA capital improvements committee.  Coordinate with the Sheriff, School and SUSD emergency preparedness committees.

6th VP-Family Programs – OPEN –  Help build a strong close-knit school and local community so that we may partner in raising our children to become responsible citizens. Oversee committees for Family Cultural Events, Activity Nights, Parent Education, and Community Outreach events.  Enlist the participation of parents, students and community members in the education process and establish collaborative relationships focused on positive impacts.  Facilitate communication with other local community groups including but not limited to SUSD, District Schools, and the City of Saratoga.

Secretary – Surya Hotha Record minutes of PTA Executive Board and General Association meetings and present minutes for approval at the following Executive Board or General Association meeting.   Record and distribute action-items at monthly Executive Board meetings.  Create and moderate web group for Executive Board electronic communication. Prepare and update Executive Board Roster.  Track attendance at Board and General Association meetings. Maintain up-to-date hard copy records of agendas, minutes & financial reports and provide materials when requested to the auditor.  Maintain a public record of all General Association Meetings.

Treasurer – Jessica Yan –Act as custodian of all PTA funds.  Participate on Budget Committee.  Receive and disperse monies.  Pay authorized bills promptly, provide financial report for each PTA meeting.

Co-TreasurerDebbi Bettinger

Auditor – John Thodiyil – Perform semiannual audits of PTA Treasurer’s records and prepares written report for the PTA Executive Board and the PTA Sixth District.  Present findings of each audit at subsequent PTA meetings.

Parliamentarian – Joanne Wang – Ensure that the PTA Meeting Management and Rules of Order are followed at all meetings.  Review the meeting structure at start of each meeting. Ensure PTA meetings flow and do not get bogged down. Review and update By Laws every 2 years.  Assist the President in preparing for meetings if requested.

Historian – Venkat Ratnam- Oversee the maintenance of the records of the PTA. Maintain on-line program plans for each PTA Board Position and Committee. Help ensure that chairpersons do not have to “recreate the wheel” each year.  Ensure that programs are documented in a timely fashion.  Track Volunteer Hours and Prepare Annual Historian Report to submit to the Sixth District PTA.

Web Master – Julie Grenier – Maintain school web-site, ensure information posted is relevant, valid and complete. Coordinate with VP-Marketing,  “Foothill Reminders” Chairperson, Secretary and office staff. Participate on Communications Committee.

SEF Representative – Bhavana Narayanan – Act as Liaison between SEF and school.  Attend SEF and school PTA meetings. Speak about SEF at New Parent Orientation and Welcome meetings. Deliver SEF materials, hang banners, deliver school donation checks, and support SEF school activities, such as the annual art show.

Teacher Representative – Vicki Andary and Sandra Waite-Lopez- Speak on behalf of staff at PTA meetings.  Bring issues or suggestions for creating a better school learning experience from staff to the PTA Board.  Take feedback from meetings and circulate to other teachers and staff.

Principal – Joe Bosco – Speak on behalf of staff at PTA meetings.  Bring issues or suggestions for creating a better school learning experience from staff to the PTA Board.  Take feedback from meetings and circulate to teachers and staff.

Hospitality Chair – Donnette Teeple – Help to create a welcoming attitude at PTA meetings.

Project Cornerstone Chair – Roxanne Enman- Coordinate all Project Cornerstone activities.

Art Docent Chair – Margery Tonna – Coordinate all Art Docent activities.